Privacy settings for members and users

In 4planning you decide per detail who may see it. You arrange that under My account; your club only decides where a new member starts and whether you may hide your birthday.

Step 1: Go to My account

1. Click or tap your profile photo in the top right.
2. Choose My account.

Your personal details are on the Account tab. Your visibility choices sit together on the Privacy & gegevens tab — on the Account tab there is a card Who sees what about you that takes you there.

Step 2: Set the visibility per detail

Under Who sees what about you each detail has a dropdown with the settings that belong to it. Pick one and it is saved immediately; there is nothing to save.

For E-mail address and Phone number there are three settings:

• Visible — visible to other members.
• Only my connections — only members you are connected with. This setting only appears if your club uses connections.
• Hidden — only administrators see this.

Hidden is not the same as gone. Administrators can always look up your email address and phone number; they need them for the membership records. What you choose here decides what your fellow members see.

For Date of birth there are also three settings, but different ones:

• Hidden — nobody can see this.
• Day and month — date visible, age hidden.
• Full date — including year and age.

If your club is set to Always (day and month) — the default — Hidden is greyed out and cannot be chosen. The app explains why underneath. If you object to your birthday being shown, ask an administrator for an exception; they can still set it to Hidden for you. See Viewing and celebrating birthdays.

If your club uses the member gallery, there is a fourth row: Member gallery, with Visible or Hidden. If your club uses photo albums, there is also Photos of me — see Saying whether you want to appear in photos.

Step 3: Attendance

Below the Who sees what about you block, on that same tab, you find Who can view your presence? with the options Only the administrators and Everyone. If your club has set attendance to always public, only Everyone is offered and there is nothing to choose.

What your club decides

• The starting value of your phone number, email address and date of birth for new members. An administrator can apply that to existing members with one button — a choice you made earlier then disappears. See Setting the default visibility.
• Whether you may hide your birthday.
• Administrators always see your details, whatever you set here. These settings are about what other members see.

Privacy and data within 4planning

The administrators of 4planning.nl, part of 4Software B.V., have no access to the substantive data of connected organisations. Communication, documents and internal information stay within your own organisation.

Frequently asked questions

• Do I have to save my change? No. A choice from the dropdown is saved immediately; you get a confirmation on screen.
• I had hidden my phone number and now it is visible again. An administrator applied the club's default to existing members. Just set it back to Hidden.
• Can I hide my age but still show my birthday? Yes, choose Day and month.
• I do not see "Only my connections". Then your club does not use connections. Ask an administrator to switch that feature on; without connections the setting would do the same as Hidden.
• What happens to "Only my connections" if the club switches connections off? Then your detail is hidden. The app never shows more than you chose.
• I do not see the choice next to the field itself. That is right: the visibility choices used to sit as a small eye icon next to the input field on the Account tab. They now sit together on Privacy & gegevens, so you can see at a glance what is visible about you.
• Which details have their own choice? Your email address, phone number and date of birth, plus — if your club uses them — the member gallery and photos. Other fields, such as your address, are not visible to fellow members.