GDPR and data protection in 4planning

4planning helps organisations handle personal data safely and responsibly. The application was designed with privacy and data protection as its starting point. This article explains how 4planning contributes to GDPR compliance and what you can do yourself to protect data.

What is the GDPR?

The General Data Protection Regulation (GDPR) is a European law that sets rules for collecting, storing and processing personal data. Organisations are responsible for handling that data carefully.

Privacy and data protection in 4planning

4planning supports organisations in managing personal data safely through:

• Targeted access via groups and roles.
• Control over the visibility of information.
• Secure communication within the organisation.
• Central storage of documents.

This keeps information accessible only to the right people.

Read our privacy policy here.

Access and rights

Roles and groups determine who can view or manage which data. This helps make personal data available only to the users who need it.

• Limit access to sensitive information.
• Use a clear division of roles.
• Review rights regularly.

Password security

A strong password is essential to account security.

• Choose a unique, strong password.
• Use a mix of letters, numbers and symbols.
• Never share passwords with others.
• Change passwords regularly.

This reduces the chance of unauthorised access.

Two-factor authentication (2FA)

4planning supports two-factor authentication (2FA) for extra security. You log in with an additional check alongside your password, for example via an authenticator app.

• Increases account security.
• Prevents access if a password is stolen.
• Recommended for administrators and system administrators.

Privacy and data security

The administrators of the SaaS application 4planning.nl, part of 4Software B.V., have no access to the content of affiliated organisations. Communication, documents and internal information stay within your own organisation.

Responsible use by organisations

Alongside the technical safeguards, it is important that organisations handle data carefully themselves.

• Make clear agreements about privacy.
• Train users to work securely.
• Review access and rights regularly.
• Keep the number of system administrators small.

Tips for effective use

• Use groups for targeted access.
• Review privacy settings regularly.
• Use 2FA for important accounts.

Good to know

• Privacy and security are a shared responsibility.
• Using 4planning correctly helps with GDPR compliance.
• You can adjust security settings at any time.