Viewing and managing matches

On Matches you see your club's schedule, browsable day by day.

Where matches come from

• Sportlink — if your club has Sportlink linked and synchronisation turned on, matches come in automatically, up to two weeks ahead. Changes (time, location, status) are updated automatically; if a referee is already assigned, they get notified of the change.
• Manual — an administrator can add a match themselves via Add match: date, start time, home team, away team, location, field and optionally changing rooms. On both sides you can pick one of your own teams from the list; that way 4planning works out for itself whether you are playing at home or away. If you can't pick one — neither team is yours, or it's a match between two of your own teams — the question We play: home / away appears. A match added on its own (for example a friendly) doesn't count towards the league standings and is labelled "Friendly".
• Excel import — no Sportlink, or want to set up a whole schedule (league, tournament) at once? Import it via Excel or CSV. See Importing matches via Excel. An imported match is, like a manual one, fully editable afterwards, but does not carry the "Friendly" label — it's a real match, not a friendly.

Date, time, location, opponent and status of a Sportlink match are edited in Sportlink itself — they come back in, overwritten, at the next sync. Only manually added matches can, as far as that goes, be fully edited or deleted afterwards. Field and changing rooms are the exception: those can be edited on every match, including one from Sportlink — see below.

Editing a match

On Manage matches, click a row — anywhere in the row — and that match's worksheet opens. The menu (⋮) on the right of the row has the same entries, plus View and (for manual matches) Delete.

The worksheet has collapsible blocks; only the top one is open. Each block header shows its state at a glance, for example 3 filled in or empty, so you know what's missing without opening everything:

• When & who — date, time, home team and away team. On a manual match you can also still swap who plays at home here: pick your own team on the other side, or use We play: home / away. For a Sportlink match it says these fields will be overwritten at the next sync.
• Field & changing rooms
• Referee — only visible if your club uses that feature and you are allowed to assign. A choice here only takes effect on Save; see Scheduling referees as an administrator.
• Notify members
• Result & status

Bottom left is View, which takes you to the match page itself. Cancel and Save are bottom right.

Referees in the overview

If your club uses referees, the referee is a column of its own in the table, with their phone number underneath. At the top you see how many matches still have none, and the filter Only matches without a referee leaves exactly those. See Assigning referees as an administrator.

Managing field and changing rooms

Every match — manual or from Sportlink — has a block in the worksheet for the field and up to three changing rooms (home team, opponent, referee). This works both from Manage matches and on the match's own detail page.

• Who can do this? An administrator of the environment, or the team manager of the team the match belongs to (set on a member via the member list). A team manager only sees the edit button on matches of their own team.
• Pick from the list — pitch and changing rooms are dropdowns: you pick a name from the list your club maintains itself. Is the place not in there — an away changing room, a hall hired for one occasion — then choose Other — enter it yourself and type it in after all. For Referee changing room you only get the rooms that are designated for that. An administrator maintains that list via Manage rooms & pitches on the management page (add, rename, retire).
• Notify members — switch this on before saving and the members of that team (plus an assigned referee) get a push notification and email with exactly what changed. Leave it off and nothing happens — handy for a small correction. Underneath the switch you see who gets the message; click the row of names for the full list. That is the real send list: if you only change the referee, the team is not in it (they don't need to know about a dressing room that didn't change), and anyone who turned the notification off is left out too.

Viewing the schedule

Browse through the days using the date navigation. You'll see:

• Your matches — matches for teams you're part of, highlighted at the top.
• Other matches — the rest of that day's schedule.

Click a match for details, including the result once the match has been played.

Declining a match

Do you play yourself and can't make it? Open the match and click Decline, giving a reason. Your decline is visible to your teammates and administrator. Changed your mind? Click Attend to withdraw the decline.

Frequently asked questions

• I don't see any matches in the app. Check whether your team is linked to Sportlink and whether synchronisation is on — your administrator sets this up.
• Can I edit a Sportlink match? Not the date, time, location or status — those are edited in Sportlink itself and come in again at the next sync. Field and changing rooms yes: you edit those directly in 4planning, on every match.
• Who can edit the field or changing room? An administrator of the environment, or the team manager of the team in question.
• Do friendlies count towards the standings? No, manually added matches never count towards the official league standings.
• I don't see a separate "my matches" row. That appears if you're on a team the match is linked to — via Sportlink, or via a team link on a manual or imported match. If your team isn't linked anywhere, you see one combined list.