Creating a photo album

A photo album belongs to a single occasion: a tournament, an outing, an anniversary. That way the photos of that day stay together instead of ending up in one big folder.

Step 1: Go to Photo albums

1. Sign in to your 4planning environment.
2. In the left-hand menu, go to Photo albums.

Not seeing that menu item? Then the feature is still switched off. An administrator turns it on under Settings › Features › Photo albums.

Step 2: Click New album

The New album button is in the top right. You fill in:

• Name — for example "Summer tournament 2026".
• When was it? — the date of the occasion. Albums are sorted by this date, newest first.
• Short description — optional, shown on the album card.

Step 3: Decide who may see the album

Tick the groups that may view the album. If you tick nothing, the album is visible to all members of your environment.

If you create the album from a group page, it is linked to that group automatically and only that group's members see it.

Step 4: Choose whether to notify members

At the bottom is the switch Notify members about this album. It is off by default.

• Off — the album is simply visible in the app, but no push notification goes out. Handy if you set the album up in advance and add the photos later.
• On — everyone who may see the album gets one push notification, if they have those notifications switched on.

If you switch it on, you see beforehand how many people will be notified.

Who may create an album?

Administrators only, by default. If you want members to be able to as well, set Settings › Access & privacy › Photo albums › Who may add albums and photos? to Everyone.

A group administrator may always create an album for their own group, even when that setting is on Administrators.

Frequently asked questions

Can I rename an album or change its date later? Yes. Open the album and click Album settings.

Do photos count towards my storage space? Yes, just like documents. You can see your usage under Documents.

Can I create folders inside an album? No. An album is one occasion; create a new album for a different occasion.