Creating and generating a training series

You don't enter a schedule of dozens of separate appointments one by one. In 4planning you create a single training series — a template with fixed weekday(s) and times — and that series generates the individual sessions into the schedule itself.

Step 1: Create a series

Go to Trainings and click Manage series. Choose New series and fill in:

• Name — for example "U15-1" or "Tuesday evening rehearsal".
• Season — a series runs within one season; it does not automatically continue across a season boundary.
• Groups — which group(s) train according to this schedule. Everyone in a linked group automatically appears as an expected participant.
• Extra members — individual members who join without being in a linked group.

Step 2: Set the weekdays and times

Add a row per training moment: weekday, start time, end time and optionally its own location. A series with both Tuesday and Thursday evening is two rows within the same series.

Step 3: Generate the sessions

Save the series and click Generate. First use the dry run to see which dates would be added without creating them yet; then click again to add them to the schedule for real.

Generating automatically takes into account:

• Holidays — dates within a holiday period are skipped. See training settings and holiday periods.
• Sessions you already changed — if you adjusted an individual session by hand (a different location for that one time, for example), a new generation does not overwrite that change.
• Sessions that have already taken place — those are never changed by a new generation.

You can generate again at any time, for example after adding an extra holiday period — existing, unchanged sessions outside that period simply stay.

Step 4: Informing members when something changes

If you later move the time or day of the series, something changes about sessions that were already in the schedule: they shift, or they disappear. The dry run shows that separately, with a list like "24 August: 19:00 → 20:00".

When that list appears, so does the Inform members switch, with the recipients shown below it. Leave it on and everyone in the schedule gets one summarising message about what is changing — one notification per person, not one per session.

Note the difference:

• Creating new sessions never sends a notification. Planning a whole season is not an event the club should get a push message about.
• Existing sessions that shift or disappear can be announced — otherwise the old time is still in your members' calendars.

Frequently asked questions

I created a series but see nothing in the schedule. That's correct: a series is only a template. Click Generate to actually put the individual sessions into the schedule.

Can I let a series run across two seasons? No, a series belongs to one season. At a season change you create a new series (or copy the previous one as a starting point).

What happens if a session in this series coincides with a match? The generator flags the conflict but does not skip the session automatically — you decide whether it stays or is adjusted.

Can I change the word "training" into "rehearsal", for example? Yes, that's a setting for the whole environment. See training settings and holiday periods.